A simple, powerful system

By November 8, 2019 law, Operations, systems

If you want your practice to run smoothly you need to keep things simple.

And you need to use systems.

Simple systems are the best. But what do simple systems look like?

Well, I’m going to give you one concrete example.

A very powerful example.

And once I give you the example you’ll smack your head and say “duh, of course!”

Maybe you’ll also say “well, I knew that.”

Yes, perhaps you did.

But…do you know how to use that “head-smacking” knowledge to craft better systems for your law practice?

That’s the more important consideration.

Because if you can work more on creating systems…you will be able to spend less time working like a frazzled employee.

The more systems your practice has the more you’ll be able to work like a calm business owner.

And the more time off you’ll have.

Everything that you want for your work life depends on developing and refining systems.

And to refine systems you need to document them.

Well, most of them at least.

Some are so simple you can easily implement them without needing to write them down.

The example I alluded to earlier is such a simple system.

Wanna know what it is?

Here you go (get ready to smack your head, and say “duh, I knew that.”)

The Big Reveal…

When you put something by the front door so you remember to take it with you when you leave.

That’s a simple system for remembering to do something.

It doesn’t require a smartphone with “geofencing” capabilities.

It only requires you to take the trouble to put the thing you want to remember to take with you near the door you’ll exit from when you leave your house.


Here’s a key insight: most systems are about helping us remember to do things.

But most of what we need to do is complex. So we need more complex descriptions of how to do the various steps, and in what order.

So, think about this for a second…

If many of us need to put things by the door to help us remember to take them with us when we leave our house…

How much MORE might we need to document the workflows that are part of our work as lawyers?

What work would be done better, and more reliably if you had a checklist of the important steps?

What workflows could you refine and improve by having a checklist that you could refer to easily?

What work could you more easily and reliably delegate by having a well-developed checklist?

Maybe you should write down a list of these ideas and put them by the door next to your office for when you leave.

So you can remember to think about them again later.

Bottom Line

If you want a smoother-running law practice, remember to check out my LawFirm Autopilot course. Several of the 50+ lessons are about creating and refining systems.

One thing I learned when I got frustrated with my big firm work life was that I needed to make bold changes in how I practiced law. But I also learned that, when you make bold changes, it’s important to act strategically (as opposed to haphazardly).

And later when I started helping lawyers make bold changes in their practices, I refined my systems for teaching them how to make those changes. That’s how I came up with my 10-part framework for creating a better law practice.

When you look at it, it seems pretty simple. And it is. But, it’s also pretty powerful.

So is the Autopilot course upon which the framework is based.

Because if you use the course lessons as a roadmap for improving your practice you will eventually get to a place where you can act more like a calm business owner (as opposed to an overworked employee).

Remember, when you set things up right (which strategic planning) you can actually have a practice that sometimes feels like it’s running all by itself.